Ai Automation Engineer · 8 April 2026

Problem solved

Before this automation: All leads from forms were manually entered into Google Sheets. Team members had to manually filter hot leads from normal leads. Hot leads were often delayed in being followed up, reducing sales opportunities. Notifications to the team were inconsistent, leading to missed opportunities. How This Workflow Solved It: Automated lead capture: Forms automatically populate Google Sheets. Smart lead categorization: AI-assisted logic instantly identifies hot leads. Automated routing: Hot leads are forwarded to a dedicated Gmail inbox, normal leads logged for follow-up. Instant notifications: Telegram bot alerts the team immediately about high-priority leads. Outcome: Reduced manual work, eliminated delays, and ensured no hot lead is missed, improving efficiency and response time.

Outcome

Hot leads are notified instantly via Telegram, improving response time Reduces manual data entry and filtering by 100% Provides a clear, organized Google Sheet record of all leads Enables the team to focus on high-priority leads while tracking routine submissions efficiently

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